Mobile app for home care

24x7 access to work schedule


Caregiver Mobile App

  • Secure app for Apple and Android
  • Allows clocking in/out from client's home
  • Collects data on assigned care tasks
  • Displays client info and more


On-time home care

You'd know if she were late


Electronic Visit Verification

  • Ensures on-time, attentive care
  • Uses GPS location verification
  • Creates an indisputable record of performance
  • Eliminates time sheets


Submitting Medicaid claims

Instant Medicaid claims


Medicaid Billing and Auto-Post

  • Built-in electronic claim submission
  • Private-pay invoices via e-mail or hard copy
  • Imports electronic remittance advice
  • Eliminates duplicate data entry


Cost Justification

Our base price includes Caregiver Mobile App and Electronic Visit Verification. Only the Billing capabilities are optional.

The software easily pays for itself in time savings, labor savings, and revenue protection. More important, CareWhen paves the way for growing your business.

Learn more about CareWhen pricing 

Home Care Jackpot

Winning combination for revenue growth


From the owner of a Medicaid agency

There are just three of us in the office—a scheduler, a bookkeeper, and me. I know agencies of our size that have five or six people, but are still not sure if they are getting paid for every visit.

We don't have that problem. Our claims are submitted minutes after closing all visits. And payments from the State are verified minutes after receiving the remittance advice.

What's the difference? We use August Systems Medicaid billing software, and the others don't. I tell them, once you see how easy it is to submit Medicaid claims right from the scheduling software, you will never go back to the old way.

From the owner of a Private Duty agency

Since we started using August System's caregiver app and EVV, the results have been nothing but unbelievable!

Not even a single customer dispute, which we used to have regularly before EVV. No client complaints about an aide arriving 10 minutes late, or some such…

Nor too many employee disputes over pay, either. I just print the EVV report for questioning employees and show the actual hours worked.

Working with August Systems' customer support is a pleasure. Every time I call, I talk with someone who is knowledgeable and helpful. That's rare, elsewhere.

Why CareWhen?

20 Years Valuable Experience

CareWhen combines deep industry knowledge with up-to-date technology.

August Systems was founded by an agency owner. The company has been supplying software to home care agencies since 1995.

We decided to build CareWhen from the ground up, so it can keep up with technological change. Thus, our investment protects the investment you make in implementing new software at your agency.


When you switch to CareWhen, you are trained by an experienced professional, who follows up to make sure that you derive full benefit from the software.

Our experience with other clients is at your disposal as you transition from your existing software to CareWhen.

From then on, expert help is just a phone call away. We take as much pride in our customer support as in product technology.

Learn more about August Systems 


Beyond Basic Scheduling

* Case in point: The statistics cited above apply to a mid-size Medicaid agency. They were derived from an analytical model called Beyond Basic Scheduling.

The model estimates efficiency gains possible at any agency that implements one or more of the three software capabilities described above.

If you would like to learn how much benefit an agency like yours could obtain, we will be happy to run the model and send you the results. It will only take a few minutes of your time, but will provide valuable insight into the time and labor savings you could achieve.